Legal – Director Election Voting Schedule

Preamble

Article 3, Section 3.7 of the NCTC Bylaws provides that there may be in directors’ elections voting by members at special voting times prior to the annual meeting of members with all of the voting in the Board of Directors election being conducted during the special voting period. This process is adopted by an affirmative vote of the Board of Directors and at its direction. The Board is affirmatively adopting this policy.

Election Procedure

The following procedure is hereby adopted by the Board of Directors for the purpose of conducting all voting for the office of Board of Director of NCTC.

The special voting period adopted herein for Board of Director shall be conducted at a place in the geographical exchange area of each director being elected which is convenient to the members as determined by the directors. The special voting period shall be conducted during the 3rd full week of October. For each geographical exchange district in which there is a contested race there shall be a separate election date for each geographical exchange district.

If there is only 1 contested election the election day shall be set on Thursday of that week. If there are 2 contested elections, then the election for one of the geographical exchange areas will be on Thursday and the other one on Tuesday of the same week. If there are 3 contested elections one election will be held on Thursday, one election will be held on Tuesday of that same week and the other one will be held on Monday of that same week. For elections conducted during the times and places set out above, the election polls shall open at 9:00 a.m. and remain open until 7:00 p.m.

In addition to the above election days there shall also be a voting period during the same 3rd full week of October on Saturday of that same voting week. The location of the Saturday voting will be at NCTC headquarters at 872 Highway 52 By-pass East, Lafayette, TN. The voting polls shall be open from 9 a.m. until 12 noon. This voting period will allow voting for all exchanges contested elections or any issue put to the membership.

The special elections shall be conducted in accordance with the bylaws. Any voters which are in line to vote at the time established for the polls to close shall be entitled to vote. However, the polls will be closed immediately. After the last vote has been cast, the election officials shall immediately tally all votes cast during both election periods and determine which candidate(s) received the most votes in their exchange area. Thereafter, the Attorney and General Counsel for NCTC shall publicly disclose the voting results and declare the winner of the election(s).

The elected director(s) terms of office will begin on November 1 of that same year in which they were elected.

Secretary

Adopted by the Board: July 10, 2018

Annual Membership Meeting Date and Place

Policy No. 105(B)-2018

Annual members meeting shall continue to be conducted on the first Saturday of November at 1 p.m.

Secretary

Adopted by the Board: July 10, 2018

Nominating and NCTC Service Award Committee Meeting

Policy No. 106-2018

Those individuals nominated by the Board for the nominating committee shall also serve as the NCTC Service Award committee. The committee meeting date shall be the 2nd Tuesday in August at 6:00 p.m. to coincide with the Board of Directors monthly meeting.

Secretary

Adopted by the Board: July 10, 2018